Description

Posting Details

Posting Number

S15393P

Working Title

Project Assistant, ERP

Department

UHR-ERP-Project

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The Unified Enterprise Resource Planning ( ERP ) Program intends to replace the current institutional legacy systems for human capital management, financials, and student information, improving the experience for students, faculty, and staff; streamlining core business processes; and unifying technology into a single, Software as a Service (SaaS) solution.

College/Unit/Department website

https://news.uga.edu/uga-transitioning-to-workday-through-the-usg-unified-enterprise-resource-planning-program/

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

This is a full-time, on-site position based in Athens, Georgia. The work schedule is Monday-Friday, 8 a.m. - 5 p.m.

Advertised Salary

$40,409 - $60,613 commensurate with experience

Posting Date

07/07/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

09/01/2026

Special Instructions to Applicants

This is a limited term position with an initial duration of 2 to 3 years, aligned with the project's lifecycle expected to end December 2028. While employment beyond this date is contingent upon project needs and funding, there is a strong possibility this will transition to a regular position dependent on post go live project stabilization needs.


Applicant screening will begin immediately. The application packet should include 1. A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting; 2. A current resume and 3. A list of three references and their contact information.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Project Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Bachelor's degree in HR, Organizational Development, Business, or related field

Position Summary

The Project Assistant provides administrative and organizational support to Project Managers to ensure smooth coordination and execution of the ERP project across the organization. This includes gathering and processing project information, assisting with documentation, preparing communications, tracking progress, organizing materials, and supporting project activities from initial planning through completion. This role coordinates project activities to ensure the project remains on schedule and provides administrative and logistical support such as meeting arrangement, progress tracking, and documentation.

This position has a limited term appointment which is expected to end December 2028. The position may be extended beyond the initial term, contingent upon continued funding.

Knowledge, Skills, Abilities and/or Competencies

• Project coordination - Understanding of basic project workflows and administrative processes.
• Information management - Ability to organize, track, and maintain project documentation.
• Communication skills - Strong written, verbal, and digital communication abilities.
• Software proficiency - Ability to use office and project-related software for documents, spreadsheets, and presentations.
• Organizational skills - Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• Collaboration - Ability to work effectively with staff, leadership, vendors, and external partners.
• Attention to detail - Skill in preparing accurate documents, notes, and summaries.

Physical Demands

Work is primarily performed in an office setting, involving extended periods of sitting and computer use.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Project Support and Administrative Coordination

• Support project managers with tasks needed to manage ongoing projects and requests.
• Assist with planning, scheduling, budgeting support, and project tracking.
• Help maintain project documentation from initiation through closeout.
• Document meetings by taking notes and preparing minutes.
• Assist in reviewing proposals and service information.
• Maintain organized records for projects at various stages.
• Schedule meetings and organize calendar invites.
• Communicate with internal departments and external partners as needed.

Percentage of time

50

Duties/Responsibilities

Project Communication & Documentation

• Prepare project communication materials for leadership, staff, vendors, and external partners.
• Create and assemble digital and print materials such as summaries, presentations, and status updates.
• Assist with spreadsheets, lists, and basic cost or budget summaries.
• Assist with written, verbal, and visual communication to support project workflows.

Percentage of time

30

Duties/Responsibilities

General Support

• Attend project-related meetings to observe progress and assist project managers.
• Record observations and track follow-up items.
• Perform other duties as assigned.

Percentage of time

20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Joseph Allen

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Cover Letter
2. Resume/CV
3. List of References with Contact Information

Optional Documents

1. Other Documents #1