Description

Juniper Preserve, located in Bend, OR, is pleased to announce an excellent career opportunity for a seasonal, full-time Executive Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you'll contribute to a global leader in golf and community management.

Status: Temporary position from June 22nd - August 21st.

Schedule: Monday through Friday 8:30am-5pm.

SUMMARY
At Juniper Preserve, we deliver exceptional experiences rooted in service, elegance, and attention to detail. We are seeking a polished and highly intuitive Executive Assistant to support the General Manager and leadership team. This role is more than administrative-it is a key partner in delivering seamless operations and elevated guest experiences. An Executive Administrative Assistant provides high-level administrative support to senior leadership, managing complex calendars, logistics, communications, and confidential materials. They act as a liaison between executives, staff, and external clients, ensuring efficient office operations
and productivity. Key skills include advanced proficiency in office software, exceptional organizational abilities, and high discretion

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Partnership

• Serve as a strategic partner to the General Manager, managing priorities, schedules, and communications with discretion and efficiency
• Anticipate needs, prepare materials in advance of meetings, and ensure seamless daily operations
• Coordinate complex calendars, travel arrangements, and high-level meetings with exceptional attention to detail
• Proactively track follow-ups and ensure timely completion of key initiatives
• Prepare and submit monthly expense reports for the General Manager with accuracy and timeliness

Operational Excellence

• Oversee the flow of daily administrative operations with the EC Team across the resort
• Manage office systems, supplies, and communications with a focus on efficiency and presentation
• Coordinate internal processes including mail distribution, purchasing support, and administrative logistics
• Support light IT coordination and ensure office functionality meets operational standards

Meeting & Experience Coordination

• Attend Weekly Executive Meetings; organize, and distribute clear and concise meeting notes and action items
• Curate and coordinate meetings, including agenda development, documentation, and follow-through
• Prepare polished reports, presentations, and correspondence aligned with brand standards
• Assist in hosting resort visitors, ownership groups, and VIP guests with professionalism and warmth

Ownership & VIP Experience

• Serve as the primary point of contact for ownership and their guests travel to the resort
• Coordinate and curate seamless arrival experiences, itineraries, and special requests
• Partner with internal teams to ensure exceptional, personalized service delivery

Culture & Engagement

• Plan and thoughtfully execute executive team celebrations and recognition moments
• Contribute to a positive, engaging, and detail-oriented workplace culture

Cross-Functional Support

• Collaborate with departments across the resort to support key initiatives and peak operational needs
• Provide administrative support to the Executive Team as needed
• Maintain critical records and tracking systems (membership, HOA, real estate, assets, etc.) with accuracy and confidentiality

Brand & Culture Stewardship

• Uphold the highest standards of professionalism, discretion, and service excellence
• Protect confidential information and act with integrity at all times
• Champion Juniper Preserve's core values, service philosophy, and sustainability initiatives
• Contribute to a positive, polished, and detail-oriented work environment

QUALIFICATIONS
Required

• Hospitality degree or business administration background
• 3-5+ years in hospitality, luxury resort, or hotel operations
• Experience supporting senior leadership, executive office, or department heads
• Strong understanding of resort operations (Guest Services, Hotel, F&B, Events, Spa, Activities)
• Experience in fast-paced, guest-focused environments
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of professionalism and discretion with confidential information
• Ability to prioritize competing demands and shift quickly
• Problem-solving mindset with strong attention to detail
• Guest service mindset with polished interpersonal skills
• Ability to work cross-functionally with multiple departments
• Ability to work on-site

Preferred

• Systems such as Springer- Miller Systems

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world's largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com .