Description

Regular Hourly Part-time Employee (approximately 15 hours/week)

Lumity’s mission is to provide teens and young adults with transformational experiences that prepare them for lifelong STEM careers. If your dream is to make your community better, consider joining the Lumity Team. Lumity is exposing Chicago's youth to STEM careers to inspire students to stay in school, find a meaningful career path, and ultimately, a satisfying job. At Lumity, you will find a dynamic work environment where learning and growing is part of our culture. Our staff works hard and has fun along the way.  For more information about us, go to www.lumity.org.

Position Description:
The Operations Assistant is an empowered, organized professional supporting the financial and administrative activities of a dynamic nonprofit organization. This person exhibits strong computer skills, a well-developed customer service approach, active critical thinking ability and stellar interpersonal skills. The Bookkeeping & Operations Assistant works closely with all levels of the Lumity Team and reports to the Finance & Operations Manager.
 
PRIMARY RESPONSIBILITIES
 Bookkeeping 

• Perform all bookkeeping duties including invoices, accounts payable, reconciliations and monthly reporting for two locations using QuickBooks Online (QB).
• Set up, process and troubleshoot stipend payments for participants in grant-funded programs.
• Perform all banking activities including deposits, ACH set up and account reconciliations.
• Convert approved Participant Attendance & Incentive Payment Trackers, Contractor Invoices, and Vendor Invoices into PDF and save on SharePoint.
• Handle credit card processing (e.g., organize all receipts into spreadsheets each month, save on SharePoint, and enter in QB).
• Assist with preparation for annual audits and filing of 1099 forms.
• Other duties as assigned.
   

Administrative/Operations

• Maintain, inventory and order supplies for kitchen, bath, janitorial, office, and program supplies and order nourishment for youth during active programming at two locations.
• Assist program staff with registering youth into program by scanning and uploading enrollment documentation into technology systems.
• Assist with the planning and operation of the organization’s fundraising events such as entering guest names into system, emailing guests event details, gather and pack supplies, preparing name badges, assist with set-up and breakdown, help with event registration, onsite donations, and prepare and disseminate acknowledgement letters for donors. 
• Other duties as assigned.

Requirements

Bookkeeping/Administrative

• At least a year or more of organizational bookkeeping experience using QuickBooks Online.
• Nonprofit experience preferred but not required.
• Strong organizational skills.

Technology

• Strong proficiency with Microsoft Office 365 including Excel, Word, Outlook, SharePoint and PowerPoint.
• Ability to learn and adapt to new technologies and systems quickly.

COMPETENCIES LEVELS

• Detail/Accuracy- Demonstrate accuracy and thoroughness; Monitor own work to ensure quality, organization and timely execution; Maintain strong attention to detail even while multitasking.
• Communication- Clearly and persuasively communicate, listen and seek clarifications; Participate in meetings; Demonstrate excellent written and verbal communication in all activities.
• Initiative/Teamwork- Demonstrate ability to work independently and as part of a team; Exhibit strong critical thinking skills and sound judgment, including prioritization and time management skills; Provide excellent level of support to multiple team members simultaneously within a multi-cultural, team-based-work environment.
• Professionalism- Maintain professional appearance and demeanor; Prioritize internal and external customer interactions and respond appropriately; Treat others with respect and consideration; Accept responsibility for own actions; Embody a growth mindset.
• Flexibility - Able to multitask in a changing work environment; Willing to change approach to best fit the situation; Demonstrate a “whatever-it-takes” attitude.

Work Schedule/Location
Hourly, 15 hours/a week with occasional evening work (Annual Benefit in March). This position is a combination of remote and working out of our main office, 1132 S. Wabash Ave., Chicago, and/or our training center, 1010 W Madison St., Maywood.

 Benefits- Accrue paid time off: earn one hour of paid vacation and sick days for every 35 hours worked. Pro-rated cell phone reimbursement. Optional benefits: 403(b) retirement account with match, medical flexible spending account and pre-tax transit deduction program.

To Apply- Please submit a resume and a cover letter with salary expectations to info@lumity.org and put “Bookkeeping & Operations Assistant” in the subject line of the email. No phone calls, please.

 Lumity is an Equal Opportunity Employer