Description

About the Role

We are assisting an ASE member who is looking for a customer-service-oriented HR Administrative Assistant to join their team on a full-time, temporary basis. This role serves as a welcoming point of contact at the HR desk, providing administrative and operational support to the Human Resources department. This is a temporary position for appx. 8 weeks on site in Ann Arbor, MI.

What You'll Do

• Promote positive relations between HR and all visitors
• Answer employee questions relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to senior-level HR staff or management
• Support the planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Provide departmental support with mail services, appointment scheduling, and conference scheduling
• Perform data entry and assist with tracking and maintaining departmental records, reports, and information systems
• Process work invoices, reimbursement requests, expense reports, purchase orders, etc.
• Attend meetings and keep minutes as needed
• Maintain accurate and up-to-date HR files, records, and documentation
• Perform periodic audits of HR files and records
• Update employee information regarding changes in status, contact details, etc.
• Maintain employee communication channels, including in-person, phone, fax, and email
• Distribute company announcements and updates
• Receive and respond to Verification of Employment requests
• Assist with various required reports, documents, and activities
• Receive and respond to Verification of Employment requests

What We're Looking For

• Associate's degree in Human Resources, Business Administration, or related field preferred
• 1-3 years of administrative, HR,  or office support experience
• Strong customer service orientation — a friendly, approachable presence for employees who stop by the HR desk
• Excellent multitasking ability — comfortable managing frequent interruptions while staying organized and on task
• High level of confidentiality and discretion — trusted to handle sensitive employee and company information
• Strong written and verbal communication skills
• Proficiency with Microsoft Office especially Excel
• Excellent organizational and time management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to maintain strict confidentiality and exercise sound judgment