Description

Transformation Administration Assistant - Fixed Asset Register - 5 Month Fixed Term Contract

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

The Fixed Asset verification project is a group wide transformation project, to verify & tag all individual moveable assets of GBV £5k or over, within the group estate. IVCE teams will complete the physical tagging of assets, during physical clinics visits, for clinics with more than a defined number of assets. For clinics lower volumes of assets, a desktop team will manage the tagging process with support from the clinics.

The Administrative Assistant plays a central role in supporting the FaST FAR Transformation Project by enabling strong engagement with IVCE clinics and in-country teams. The role is responsible for coordinating communications with clinics, managing schedules for briefings and drop-in sessions, and ensuring timely distribution of key documentation and surveys. It also supports translation coordination and approval processes, monitors responses and issue resolution, maintains daily activity tracking, and provides general administrative support to the Project Lead and Project Manager to ensure smooth project delivery.

This role is being offered on a 5 month fixed term contract, terminating July 2026.

Key Accountabilities/Responsibilities:

Preparing and sending all comms emails & Fixed Asset Registers to clinics, following a defined strategy and approach

Managing any issues that arise from the above emails

Managing calendars for clinic briefings and drop in sessions

Preparing comms translations and managing in-country team approvals

Emailing post completion surveys to clinics and managing returns and reporting

Completing tracker daily, for areas of responsibility

Support the FaST FAR Transformation Project Lead and Project Manager as required

Experience/Qualifications:

Proven experience in an administrative, PA or office support role

Strong organisational and time management skills, with the ability to juggle multiple priorities

High level of accuracy and attention to detail

Confident handling of email, calendars, documents and records and strong Microsoft Office (Outlook, Word, Excel, PowerPoint) skills

Experience managing information, files and records in line with agreed processes

Clear, professional written and verbal communication with experience acting as a first point of contact for a function or team

Confidence liaising with stakeholders at all levels and ability to handle queries sensitively and appropriately

Highly organised, reliable and dependable, proactive and able to work independently

Calm under pressure, with a solution focused mindset and thrives in a fast-paced, constantly changing environment - flexibility is key

Following receipt of your application, you will be contacted by one of our experienced hire recruitment team.

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

What We Offer:

At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from

Work-life balance
26 days annual leave
Cycle to Work scheme
Initiatives focused on employee wellbeing
Pension
Discretionary Bonus
Discounted staff pet care
Dog Friendly office
Free Parking available at Head Office

At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.