Description

Suntory Global Spirits is a world leader in premium spirits with beloved iconic brands, rooted in more than 200 years of heritage and craftsmanship. Our values are deep-rooted, and we aspire to live our purpose to 'Inspire the Brilliance of Life' in everything we do. Our ambition is to become the World's Most Admired Premium Spirits Company. We want to be Most Admired not only for our incredible brands, but also for the brilliant experiences we foster, the ways in which we bring people together, the impactful marketing and innovation we deliver, and for the positive impact we have on the world around us. When you're on our team, you can build a career of personal and professional growth across functions, business units and geographies. At Suntory Global Spirits, our employees work together to Unleash Their Spirit and realize their full potential each and every day.

Team Assistant

The following position is open in Île-de-France, France.

What makes this a great opportunity?

This role offers a unique opportunity to work closely with the General Manager and the France Leadership Team in a dynamic and collaborative environment. As a Team Assistant, you will play a pivotal role in ensuring the smooth functioning of administrative and organizational processes while contributing to the success of Suntory Global Spirits in France. Your contributions will directly impact the efficiency and effectiveness of the leadership team.

Role Responsibilities

Key Responsibilities & Critical Success Measures

• Provide administrative and organizational support to the General Manager and France Leadership Team.
• Oversee facilities and office management, including the Paris office and coordination with third-party suppliers.
• Prepare travel reports and ensure controls.
• Manage onboarding of new employees, including IT setup, access, arrival agendas, and equipment provision.
• Organize and track internal events, training sessions, registrations, attendance, and reporting.
• Handle expense management for the GM's corporate credit card and team-wide controls.
• Perform administrative tasks such as post office and telephone line management, courier services, documentation control, and archiving.
• Arrange travel and manage diaries for the Leadership Team, prioritizing schedules and meetings.
• Coordinate and organize meetings, events, and Townhalls, including planning, draft preparation, and follow-up.
• Filter phone calls and forward relevant ones to appropriate departments.
• Prepare documents and compile information for GM meetings.
• Monitor office expenses and manage supplies.

Behaviors

• Demonstrates analytical and structured thinking to make prioritization decisions on behalf of the General Manager.
• Proactively seeks improvements and solutions when faced with obstacles.
• Suggests and proposes improvements to optimize processes and workflows.
• Embodies Suntory Global Spirits' values of collaboration, innovation, and excellence.

Qualifications

Knowledge, Skills, and Experience

• 3-5 years of experience in similar assistant roles is required.
• Strong analytical and structured thinking to prioritize tasks effectively.
• Proactive mindset with a focus on continuous improvement and problem-solving.
• Ability to suggest and implement process optimizations.

Other Personal Skills

• Excellent organizational and multitasking abilities.
• Strong communication skills in both English and French.
• Experience in administrative support roles, preferably within a multinational environment.

At Suntory Global Spirits, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Suntory Global Spirits is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant's skills and experience.