Description
LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds.
We have an exciting opportunity for a Property Assistant to join our team in the San Jose office. Reporting to the General Manager, you will provide support to the Operations Team as needed and assist with the management of a 4 million square foot portfolio of industrial properties and 383K square foot portfolio of office properties located throughout Silicon Valley.
About the role
- Process Accounts Payable for the properties.
- Generate and process service contracts, purchase orders, and work authorizations.
- Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
- Assist with maintaining audit files, maintain tenant lease files, order and receive supplies.
- Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
- Assist with accounts receivables for tenants and update delinquency notes.
- Prepare rent adjustments and tenant charge-backs, and review rent statements.
- Manage service requests.
- Follow up on all service orders to ensure high tenant satisfaction.
- Manage new vendor set up process.
- Provide support to the property management team.
- Provide office administrative support.
- Help coordinate tenant events.
Requirements
What we are looking for in a candidate
- High school diploma required.
- Four year degree is preferred.
- Must have pleasant, clear voice and good command of the English language.
- Must have the ability to multi-task and handle interruptions calmly and politely.
- Proficient with MS Office Suite, including Word, Excel and Outlook
- Experience with MRI and/or Avid a plus.
- Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.
