Description

Your new company

A global consulting firm supporting life-science clients with regulatory affairs, clinical operations, quality assurance, and market-entry strategy. The Tokyo office is small, agile, and internationally connected, offering direct exposure to global leadership and meaningful impact on day-to-day business operations.

Your new role

• Manage schedules, meetings, communication, and travel arrangements
• Support HR and GA operations (onboarding/offboarding, attendance, vendor coordination)
• Handle office operations, facilities management, and supplier relationships
• Manage documentation, filing, and data entry in both English and Japanese
• Coordinate internal meetings, events, and visitor logistics
• Support email correspondence, reporting, and cross-border communication
• Assist with company growth activities and take on expanded responsibilities over time

What you'll need to succeed

• Combined experience in HR, GA, administration, or executive support
• Native-level Japanese; business-level English
• Strong organisational, communication, and time-management skills
• High confidentiality, maturity, and professional judgement
• Solid PC skills (Word, Excel, Outlook)
• Flexible, proactive, and capable of working independently

What you'll get in return

• Competitive salary
• Small, close-knit team environment
• Fast, direct international exposure
• Opportunity to own 60% HR/GA and 40% executive support
• High impact role with room to expand responsibilities as the business grows

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.