Description
At Blue Wave Political Partners we are experiencing a strong period of growth. To continue our trajectory and build on our success, we are looking for a motivated, qualified professional to join our team as Executive Assistant to our Partner in Seattle, WA. This person will provide the organizational and communication backbone for the Partner internally and externally. The Executive Assistant supports and reports to our Partner.
We recognize that traditionally political campaigns have excluded many of those that are the most marginalized in society, including BIPOC, women, LGBTQ people, and people who have faced historical and structural barriers. Because we believe that these communities must be centered in the work we do both as candidates and employees, we strongly encourage applications from people with these identities or who are members of other communities.
Blue Wave Political Partners is a national political consulting firm with offices in Washington, DC, Seattle, and Georgia.
What You'll Do
Provide a broad variety of administrative and executive support to the Partner including:
- Manage daily workflow, including reviewing tasks, identifying deadlines, and preparing the Partner for meetings
- Arrange complex and detailed travel plans, itineraries, and agendas
- Manage calendar to priorities, surfacing questions, making recommendations, and ensuring enough space/travel time between events
- Maintain a strategy around the Partner's schedule and provide context for any meetings that the Partner is unable to attend.
- Willingness and ability to travel with Partner to attend meetings, briefings, presentations and to help coordinate logistics for events
- Manage unexpected changes to schedule or travel plans due to weather and unforeseen reasons, sometimes outside of regular business hours.
- Track and manage progress on post-meeting deliverables
- Serve as an external and internal liaison between the Partner and stakeholders such as donors and organizational partners, communicating pertinent information
- Liaise with team members and maintain awareness of team needs
- Research, copyedit, and prepare briefing memos, presentations, and other content as needed
- Provide any necessary technology support for meetings and events such as running Zoom meetings and webinars.
- Complete expense reports and other related paperwork and processes
- Work closely and effectively with the Partner to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Build external and internal relationships crucial to success, and manage a variety of special projects for the Partner, some of which may have organizational impact.
- Manage lists, ensuring all contacts are tracked, follow up with contacts, and assist the Partner in cultivating and maintaining ongoing relationships via social media and other communication channels
- Manage office upkeep operations under the direction of the Chief of Staff and Partner
Requirements
Who You Are
Our ideal candidate will identify as:
- Detail-oriented and comfortable managing up
- Interested in political and campaign work
- Able to anticipate the needs of the Partner and communicate any needed changes in direction
- Exhibiting excellent interpersonal, organizational, and communications skills
- Experienced in time management and technology and comfortable using multiple technologies and systems
- Works well under pressure while handling multiple tasks and prioritizing competing demands
- A strong communicator and team player. Communicates effortlessly with internal and external stakeholders and can negotiate the complexities of meetings, projects, timelines, and relationships with grace and ease
- Fast-paced and high-capacity. Experienced in a fast-paced environment and comfortable working in-person to support an executive
- Committed to racial justice and fairness, supportive of the LGBTQ and community and believes in equity for all. Actively works to avoid words, actions, and approaches that perpetuate marginalization and inequity, both in our organization and out in the world
- Creative, optimistic, dedicated, and remains calm in difficult situations
- Adaptable to and comfortable in a constantly changing environment
- Brings a sense of humor
* Please note this is not an entry level position and has a requirement of a minimum of two years of political campaign experience, with a preference of at least one year of experience scheduling and/or supporting executive leadership.
