Description
Primary Function
The Assistant Marketing Operations Analyst function is part of the Financial Planning and Analysis unit, a critical part of Brand Marketing and an In-House Creative Agency. The role demands experience with business operations, high-level project organization and management, invoicing, communication, cross-functional collaboration, data input, attention to detail, partner relationships and integration, and productivity in a fast-paced environment.
Marketing Operations Analytics involves data input, organization, communication and attention to detail across invoicing, technology, and operations efforts in a timely manner. This role is functionally supportive to Brand Marketing budget managers and ensures assignments are delivered on time, within budget, adhere to high quality standards and risk acceptance and meet team expectations. Assistant Marketing Operations Analysts daily tasks include invoice reviews and tracking, data input, budget forecasting, time/timeline management, file management, meeting management, and project coordination and coverage across efforts as needed.
Payrate: $65-75k | Hybrid (4-days in office)
Duties & Responsibilities
Support of relationship management and logistics project management, working with Leads, as assigned
Invoice management for Brand Marketing efforts, as assigned
Lead timeline development, communication/process documentation, file management, and meeting management
Project management tasks for program efforts as assigned leveraging a workflow tool like Asana or Workfront
Prepare and maintain operations dashboards, status reports, recaps, timelines and other management inputs as needed
Proactive partnership and collaboration with operations team, as well as internal and external partners as needed
Execute to ensure zero budget adherence risk
Help to create and maintain relationships with various partners
Coverage for budget managers as needed
Identifying and implementing process improvements to streamline operations and boost efficiency
Perform other duties as assigned
Skills & Qualifications
Exceptional attention to detail, organization and multi-tasking skills, including managing tasks and priorities in a fast-paced environment and meeting deadlines
Exceptional self-motivation and self-starter mindset and demonstrated sense of urgency, with a verified approach
Strong analytical, problemsolving, and critical thinking skills
Demonstrated strong written and verbal communication skills
Ability to interface effectively with a variety of people to establish productive, ongoing relationships
Displays a positive and proactive attitude
Actively listens to others, collaborates and acts independently upon gaining information
Ability to maintain high level of professionalism and confidentiality
Proficiency with MS Office; Specifically, with Excel to create financial projections, timelines, forms, tables, charts and formulas
Proficiency with Workfront, Asana or other Project Management workflow tools
Experience with Salesforce, Oracle or other internal documentation tools and dashboards
Education & Experience
B.A. or B.S. in Business, Management, Communication, Marketing, Advertising or related field required OR 6+ years equivalent experience in lieu of degree
4+ years management experience, including contracts, workflows, invoicing, forecasting, and timelines
Intermediate to senior level experience working with workflow technology tools that facilitate project management, e.g,. Asana, Workfront or equivalent
Diversity Inclusion & Customer Service Statement
TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Requirements
B.A. or B.S. in Business, Management, Communication, Marketing, Advertising or related field required OR 6+ years equivalent experience in lieu of degree
4+ years management experience, including contracts, workflows, invoicing, forecasting, and timelines
Intermediate to senior level experience working with workflow technology tools that facilitate project management, e.g,. Asana, Workfront or equivalent
Hybrid (4-days in office) San Antonio, TX
