Description
Basic Function
Works as a member of an agency team by promoting the mission and philosophy of EES while
performing job functions and following EES’ Policies and Procedures.
Supports the administration of various employee benefit plans such as life, health, dental and disability
insurances, retirement plan, vacation, sick leave, leave of absence, unemployment, worker’s
compensation and payroll. Supervise staff, complete and submit within required deadlines all state
and federal mandated reports. Ensures the Completion and submission of required state and federal
reports by assigned deadlines (examples: EEOC, Pay Data, 1095-C)
Requirements
Duties and Responsibilities include the following. Other duties may be assigned.
Supports EES and the Director of Payroll & Benefit Management to ensure the following are completed:
1. Enrolls new employees in benefit, including retirement plans, administers changes and schedules
benefits orientation.
2. Processes status changes and reviews claims.
3. Processes open enrollment benefit plan transfers, and ensures benefit invoices are paid.
4. Provides vendors/agencies appropriate documentation for life, retirement, Workers Compensation,
Children’s medical, Earnings Withholding Orders (EWO) and disability benefits claims.
5. Processes and maintains payroll.
6. Maintains expiration dates for required certifications/documents and retirement contributions.
Review time submitted and communicate with supervisors’ corrections/ documentation needed.
Submit and record reimbursement documentation.
7. Maintains vacation, personal and sick time accruals and usage by employees.
8. Assists in preparing materials and in presenting benefit plan changes to employees.
9. Maintains employee benefit files, personnel files and other records.
10. Update budget with current staff, vacancies, education, longevity and permit/certifications.
Asst. Director of Payroll & Benefit Management11. Responsible to remain familiar with Employee Handbook and EES' Policies and Procedures.
Organize the Employee Handbook annual update and review EES Policies and Procedures for
applicable revisions to submit for approval.
12. Update personnel rosters for the CA Dept. of Education.
13. Remain familiar with Federal and State Labor Laws, FMLA and PDL guidelines and EDD
procedures.
14. Remain compliant with Health Care Reform and minimum wage requirements.
15. Prepare for and participate in various annual audits performed by outside agencies.
16. Attend various webinars and in person meetings to maintain knowledge of current rules,
regulations and laws applicable to California employers.
17. Process employment verifications, reference inquires and terminations.
18. Record outside teacher substitute agency utilizations and voucher payment monthly.
19. Acquire and distribute required postings to all EES locations.
20. Create and log employee badges.
21. Collect and log all performance appraisals.
22. Monthly Benefit and Payroll report submission to President and CEO
Certifications/Licenses:
Fingerprint Clearance, FBI and Child Abuse Index
Complete and pass physical, negative TB test
Annual proof of influenza vaccine, (or a statement declining)
Proof of pertussis and measles immunizations
Valid Driver’s License and proof of current insurance if driving on behalf of EES
Complete and pass CDSS Mandated Reporter Certification
Meet staffing qualifications and operational regulations adopted by both Community Care
Licensing and California Department of Education
