Description

Villanova University

Assistant Director of Graduate Admissions and Recruitment

Posting Details

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Posting Details (Default Section) Posting Number:20260004SPosition Title:Assistant Director of Graduate Admissions and RecruitmentPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:201-Dean-EngineeringPosition Summary:Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Assistant Director of Graduate Admissions and Recruitment engages prospective students interested in Villanova's campus and online graduate programs, assisting with the yield of high-caliber students. This role supports admissions and recruitment for the multi-modal graduate programs in the College of Engineering. In conjunction with College of Engineering leadership, the Assistant Director ensures target enrollment and revenue goals for these respective programs are achieved.The Assistant Director is responsible for generating and assessing prospective candidate leads, and for building and maintaining relationships with candidates across the enrollment timeline, from inquiry to deposit. This role collaborates with faculty, the Graduate Studies Office, and the Marketing and Communications Office to recruit and engage prospective graduate students.The Assistant Director delivers information sessions and presentations. They also represent the College's graduate programs at regional and national events both in person and online to strengthen and expand the admissions pipeline. Additionally, the Assistant Director also utilizes technology to effectively manage inquiry, admissions, and enrollment workflows, generating metrics and reports to monitor progress toward enrollment goals.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:Recruitment Pipeline, Communication & Data-Driven Enrollment Management

• Manage graduate-level student recruitment channels for the College, which includes building relationships and managing the prospective graduate student pool.
• Collaborate with the Marketing and Communications team to follow up promptly via phone, email and text with inquiries. Provide feedback on lead quality from specific campaigns.
• Develop compelling, consistent and accurate communications for prospective students across a variety of channels.
• Act as an ambassador for Villanova University and the College of Engineering, ensuring all communications reflect the institution's brand and values.
• Leverage technology to convert inbound leads across inquiry, application, and acceptance stages while managing workflows and generating metrics to track progress towards enrollment goals.
• Manage and maintain data through the admissions process.
• Responsible for providing timely enrollment updates to leadership including metrics regarding conversion and attrition rates.
• Work with College leadership to develop and implement strategies to ensure target enrollment and revenue goals are met.

Strategic Outreach and Relationship Development

• Develop and continuously refine deep understanding in the College of Engineering's graduate and combined master's/bachelor's programs, with a particular emphasis on the multimodal MS and PhD offerings.
• Organize, coordinate and execute recruitment events ensuring a seamless and impactful experience for participants.
• Create and deliver comprehensive information sessions and presentations across in-person and online platforms.
• Represent College graduate programs at recruitment and diversity-related events including but not limited to University open houses, industry tradeshows, professional organizations, and events with colleges and universities relevant to prospective graduate student population.
• Create and maintain feeder school and pipeline relationships with institutions and businesses.
• Leverage relationships to impact and increase the admissions pipeline.
• Work with the Director of Graduate Admissions and Recruitment to manage the logistics of the recruiting schedule.

Other

• Support the Director of Graduate Admissions and Recruitment in developing strategic partnerships for corporate-specific programs in continuing education and graduate degrees in collaboration with Associate Dean for Graduate Studies, college external relations, and college faculty members.
• Work with the Office of Graduate Students to optimize processes and ensure a smooth transition from prospect to applicant to enrolled student.
• Perform other duties and assist with projects as assigned.

Minimum Qualifications:Formal Education:

• Bachelor's Degree required

Work Experience:

• Minimum of three (3) years of relevant and applicable work experience in a professional environment required.
• Must have demonstrated experience executing admissions/recruiting strategies and tactics.
• Strong presentation skills with proven experience.
• Experience developing targeted and effective communications for prospective students.
• Demonstrated expertise in planning, coordinating, and executing events.
• Skilled at cultivating and managing positive relationships with various constituents.
• Ability to evaluate and interpret analytics to inform decisions.

Specific Job Knowledge: (e.g., knowledge of principles & procedures related to field and area):

• Must be accustomed to working toward demanding admissions, recruitment and communication goals.
• Demonstrated proficiency in tracking recruiting metrics and analytics and translating results into reports for leadership.

Work Skills: (e.g., written, and verbal communication skills)

• Must be a team player with excellent written and oral communication, facilitation, interpersonal and collaborative skills. Must convey a highly professional demeanor.
• Must possess strong organizational and planning skills.
• Must be flexible and able to work in a fast-paced environment and manage multiple projects/tasks with varied deadlines and balancing priorities required.
• Must be poised with excellent customer-service skills and able to work independently under general supervision.
• Comfortable collaborating with stakeholders across departments/functional areas.
• Able to quickly learn and stay abreast of detailed curricular and program features in the degree portfolio.

Equipment Knowledge:

• Proficiency in all standard computer applications, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint, etc.).
• Zoom and other videoconferencing services.
• General office equipment.

Other:

• Ability to work evenings, weekends, and travel as the demands of the job dictate.

Preferred Qualifications:Formal Education

• Master's degree

Work Experience

• Direct experience in admissions and recruiting at an institution of higher education, preferably at the graduate school level for both online and campus programs
• Experience recruiting in an organization/corporation, preferably for remote and onsite positions.
• Knowledge of learning or working in a remote environment and understanding of the associated benefits and challenges.

Specific Job Knowledge (e.g., knowledge of principles & procedures related to field and area)

• Knowledge and experience with CRM system(s) such as Slate and/or any other state-of-the-art platforms to track and enhance prospective student engagement.

Physical Requirements and/or Unusual Work Hours: Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time, manual dexterity, walking etc.)

• Ability to work evenings, weekends, and travel as the demands of the job dictate.

Special Message to Applicants:Ignite Your Career at Villanova University!
Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change! Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence. The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.


Please submit your application at: https://jobs.villanova.edu/

• Application packages must include:
• Cover Letter
• Resume / Curriculum Vitae
• Names and contact information of three references

The review process will begin immediately and will continue until the position is filled.Posting Date:01/15/2026Closing Date (11:59pm ET):Salary Posting Information: This position falls within salaried grade 13 and the range for this position is $51,000-63,800. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.Salary Band:13Job Classification:exempt

References Needed

References Needed Minimum Number of References Needed3Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

3. Do you possess a bachelor's degree?
   • No Response
   • Yes
   • No
4. Do you have a minimum of three (3) years of relevant and applicable work experience in a professional environment required.

   (Open Ended Question)

Documents needed to complete your application:

Required Documents

1. Cover Letter / Letter of Interest
2. Resume / Curriculum Vitae

Optional Documents

1. Letters of Reference (uploaded by applicant)
2. Other Document
3. Other Document (2)

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