Description
ASSISTANT DIRECTOR OF FISCAL DATA AND PAYROLL
Reports To: Director of Business Services
Bargaining Unit: Non-Rep Supervisory
Department: Business Services
Salary Schedule Non-Rep Supervisory
Employment Type: Classified Admin
Salary Range: $138,180 - $145,091 (25-26 Salary)
FLSA Status: Exempt
Adopted Date:
Hours per Day: 8.0
Revised Date:
Days per Year: 248 (+12 Holidays) = 260
Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.
South Kitsap Employees Will:
Maintain and enhance a sense of belonging and success for traditionally marginalized populations
Cultivate and develop inclusive and equitable working relationship with students, families, staff and community members
Demonstrate understanding of our unique cultures and celebrate differences
Embrace and actively promote an inclusive and equitable learning environment
South Kitsap School District:
South Kitsap School District serves nearly 10,000 students with a mission to ensure all learners belong, believe, and become. As the largest employer in Port Orchard, the District is proud to employ over 1,200 dedicated staff committed to providing excellent service, innovation, and stewardship of public resources.
Summary:
The Assistant Director of Fiscal Data and Payroll provides strategic leadership and oversight for all payroll operations, fiscal/HR data systems, and related reporting functions. This position serves as the bridge between the district’s financial, payroll, and human resources systems, ensuring compliance, accuracy, and efficiency across all processes. The Assistant Director will lead the district’s payroll team, oversee HR/Fiscal Skyward-Qmlativ and related systems, and provide leadership in developing innovative, technology-driven solutions that enhance accuracy, transparency, and customer service.
Minimum Qualifications
Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or a related field
Minimum of three (3) years of progressive payroll experience
Experience in software system support, preferably in an educational or governmental setting
A completed applicant file MUST include:
Completed District Administrative Classified Online Application
Cover Letter
Resume
Copies of Transcripts (Unofficial)
Administrator Confidential Professional Reference Forms (2), included within application
Completed Applicant Disclosure statement, included within application
Three letters of reference included within application
Essential Functions:
Direct and coordinate all district payroll functions to ensure timely and accurate compensation, deductions, and reporting
Lead, train, and evaluate staff responsible for payroll processing, benefits coordination, and fiscal data management
Serve as a district expert in HR/Fiscal Skyward-Qmlativ and related systems, providing technical guidance, troubleshooting, and coordination with WSIPC and other vendors
Oversee data integration and reporting processes across fiscal, HR, and payroll systems, ensuring integrity and compliance with state and federal requirements
Coordinate employee benefits administration, including health insurance, retirement systems, VEBA, COBRA, and L&I, in partnership with Human Resources
Interpret collective bargaining agreements, RCWs, WACs, and district policies related to pay, leaves, and benefits
Collaborate with HR and Finance departments to ensure accurate account coding, budget monitoring, and compliance with state accounting standards
Develop and monitor internal controls to ensure compliance with district, state, and federal fiduciary standards
Prepare and submit federal and state filings (e.g., W-2s, 941s, retirement reports, PERS/SERS/TERS submissions)
Manage system configurations, data security settings, and permissions within Skyward and other fiscal systems
Provide data analytics and fiscal reporting for decision-making, audits, and strategic planning
Monitor and test software updates, coordinate implementation of new modules or features, and provide staff training and documentation
Lead or participate in cross-departmental projects to improve business processes, automate workflows, and support strategic district initiatives
Maintain confidentiality of sensitive financial, payroll, and employee information
Other duties as assigned
Required Knowledge, Skills, and Abilities:
Advanced knowledge of payroll systems, state reporting requirements, and accounting principles
Deep understanding of HR/Fiscal Skyward-Qmlativ or similar enterprise systems and data integrations
Proven ability to manage complex projects and improve business processes using technology
Strong leadership and team management skills, with ability to coach and develop staff
Excellent communication and collaboration skills across departments
Strong analytical and problem-solving abilities
Ability to manage competing deadlines and maintain accuracy under pressure
Ability to interpret and apply RCWs, WACs, and collective bargaining agreements
Ability to maintain confidentiality and handle sensitive data with discretion
Preferred Qualifications:
Experience with HR/Fiscal Skyward-Qmlativ or other enterprise-level HR/Finance systems
Leadership experience
Previous experience in a school district or public agency
Advanced experience in payroll or financial systems management
Competencies:
Teamwork – Exhibits objectivity and openness to others’ views; gives and welcomes appropriate feedback; contributes to building a positive team spirit; puts success of team above own interests
Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; conserves organizational resources
Computer Skills – To perform this job successfully, an individual should have knowledge of computer operating systems
Customer Service – Maintains professional demeanor when dealing with difficult or emotional situations; responds promptly to staff, student and public needs; solicits feedback to improve service; responds to requests for service and assistance
Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals
Interpersonal Skills – Keeps emotions under control; remains open to others’ ideas and tries new things; shows respect and sensitivity for cultural differences; promotes a harassment-free environment
Oral and Written Communication – Listens and gets clarification; responds well to questions; participates in meetings; read and comprehend written and verbal instructions; writes clearly and informatively
Professionalism – Approaches other in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality; demonstrates a strong sense of urgency about solving problems and getting work completed
Safety and Security – Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly
Attendance/Punctuality – Is consistently at work and on time; arrives at meetings and appointments on time
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; meets commitments; assumes responsibility for starting and finishing work with minimal supervision; follows policies and procedures
Working Conditions and Physical Demands:
Work is performed primarily in an office environment requiring extended periods of sitting, computer use, and frequent communication with district staff, vendors, and agencies. May occasionally require evening or weekend hours to meet reporting deadlines or support system updates.
Conditions of Employment:
12-month contract, 260-day calendar (including paid holidays and vacation days)
Competitive salary based on experience and qualifications
Comprehensive benefits package including medical, dental, vision, life insurance, and retirement benefits through the Washington State Department of Retirement Systems
Employment contingent upon successful Washington State Patrol and FBI fingerprint background check
Health Benefits Information:
Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.
For more information about benefits, please visit SEBB and SEBB Enrollment Guide or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.
Application Process:
Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application.
Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.
PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.
Positions close at 4:00 p.m. on the final day of posting. Your online application, and all supporting documents, must be submitted by the closing date for an applicant to be considered for a position.
If you need assistance with this process, please contact Human Resources at (360) 874-7074 or email skjobs@skschools.org
The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation – including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.
The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:
Compliance/ADA/Title IX Coordinator:
Will Sarett,
Executive Director of Human Resources
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-874-7071
sarett@skschools.org
Section 504 Coordinator:
Cristin Blaskowitz,
Director of Special Services
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-443-3625
blaskowitz@skschools.org
Gender Inclusivity Compliance Officer:
Monica Zuber,
Assistant Superintendent for School Leadership
2689 Hoover Ave SE, Port Orchard, WA 98366
360-874-7003
zuber@skschools.org
South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.
All Employees are required to furnish proof of identity and employment authorization status.
The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community and staff.
Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.
