Description

SUMMARY: Responsible for directing overall operations of the Benefits and Wellness Department including staff supervision and benefit and wellness programs. Manages the District’s self-funded medical and dental benefit plans, group and voluntary life insurance, vision insurance, cancer insurance, home and auto insurance, short- and long-term disability plans, deferred compensation programs, flexible spending account plans, leaves of absence and retirement programs, wellness programs, and vendor relationships. Assures compliance with federal, state, and local laws and regulations including the Affordable Care Act (ACA), the Consolidated Omnibus Budget Reconciliation Act (COBRA), and the Family and Medical Leave Act (FMLA). Maintains and ensures the utmost confidentiality in dealing with employee records and adherence to the Health Insurance Portability and Accountability Act (HIPAA) Regulations and District policies and procedures. Provide leadership, expertise, insight, and recommendations for policy and plan design changes/enhancements based on cost, legal requirements, and strategic direction.

Description of Job Tasks

1. Manage the District’s self-funded benefit plan for approximately 3200 eligible employees. Manage bid process including developing and coordinating request for proposals related to benefit services, including selection, contract negotiations, and implementation. Oversee and direct the work of the third-party administrators for medical, dental, life, disability, flexible spending plans, COBRA, deferred compensation plans, pharmacy benefits, the online benefit enrollment system, and the Employee Health and Wellness Program (EH&W) to ensure efficient plan administration and contract compliance.
2. Maintain knowledge and interpret applicable federal, state, and local laws and regulations related to employee benefits (COBRA, ACA, FMLA, HIPAA, IRS). Review and analyze the impact to the District and recommend appropriate measures to ensure compliance. Ensure required annual notifications are provided to employees as required by governmental entities. Authorized signor for deferred compensation plan distributions, loans, and hardship withdrawals.
3. Manage the Benefit Staff including providing appropriate training and guidance, conduct performance evaluations, assign projects, maintain quality assurance, document procedures and implement new administrative processes to achieve efficiency and ensure accuracy. Responsible for development, implementation, and communication of department strategies and objectives in support of the District’s mission.
4. Manage and oversee the Employee Health and Wellness Program (EH&W) including wellness, lifestyle health, employee clinic, and Employee Assistance Services. Assists in promotion of the EH&W model to the community. Provides assistance for implementation and facilitation of the District wellness programs.
5. Serves as the District’s HIPAA Compliance Officer. Assures compliance with HIPAA laws to protect member health records and maintain confidentiality. Maintains related Business Associate Agreements as required. Provides annual training as required by governmental regulations.
6. Manage and ensure compliance with the District’s leaves of absence policies and retirement programs.
   Attend work and arrive in a timely manner.
7. Review and analyze information pertinent to premium rate renewal calculations and plan design changes to assist with decisions made through the Benefits Committee. Develop, recommend, and implement new plans or changes in administration of benefits and strategy planning to maintain a qualify benefit plan for employees. Focus on, create and communicate programs with proactive steps of cost containment.
8. Facilitates Benefits Committee meetings. Prepares reports and recommendations to committee members to assist in making plan change decisions for presentation at annual negotiations.
9. Analyze, track, and reconcile monthly benefits budget. Process and authorize monthly carrier/provider bills for payment.
10. Refines, creates, interprets and prepares recommendations and justifications for changes to contracts and agreements related to benefit insurance requirements and policies, procedures, administrative guidelines and plan documents. Review related documents for consistency.
11. Review, create, and update legal summary plan documents to ensure accuracy of administration.
12. Manage open enrollment process by creating and implementing a project plan, delegating tasks, creating open enrollment documentation and employee communication materials.
13. Provide oversight aligning the district’s wellness programs with the organization’s benefit strategies and strategic plans.
14. Develop and maintain Benefits Services internet and intranet websites.
15. Perform other duties as assigned.

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Submit application by Thursday, 10/30/2025: https://psdschools.schoolspring.com/?jobid=5405118

Information specific to this position: Preferred start date during week of 11/17/2025, however, the candidate may start as late as 12/1/2025

Pay Range: $103,727-$133,288/year, based on qualifications and experience*

Hours/day: 8

Work calendar days: 260

Duration of position: Ongoing

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, as well as other optional benefit elections.

*Pay range listed above is for employees newly hired to PSD (existing employees please refer to the pay range on the appropriate salary schedule). PSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.

Poudre School District is dedicated to affirming respect, compassion, and acceptance for all, and we celebrate diversity with regard to all backgrounds and identities. We believe that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. We are an equal opportunity employer committed to building inclusive work environments with employees who reflect our students and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status, or any other protected status in accordance with applicable law. PSD is committed to finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply!

If you have a mental or physical impairment which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations during any portion of the application process, including testing and/or interviews, please contact us at ADA@psdschools.org. If requesting testing and/or interview accommodations, you must contact us at least three (3) working days before the interview or test date.

Questions? Contact Deborah Meyer, Senior Director, Talent Acquisition & Retention, at demeyer@psdschools.org

Direct applicants only — submissions from agencies or recruiters will not be considered.

Requirements

EDUCATION AND RELATED WORK EXPERIENCE:

Bachelor’s degree in Human Resources, Finance, Business or related field required
More than five years of experience in benefit administration
Equivalent combination of experience and education accepted

LICENSES, REGISTRATIONS or CERTIFICATIONS:

Criminal background check required for hire
Certified Employee Benefit Specialist (CEBS), Certified Benefits Professional (CBP), or other total rewards certification desired