Description

Administrative Assistant

Office of the SVC and Provost - Pennsylvania-Pittsburgh - (25007031)

The Undergraduate Team within the Office of the Provost is responsible for advancing undergraduate education, student success initiatives, and curricular innovations impacting the 25,000+ undergraduate students enrolled across all of the University of Pittsburgh's schools, colleges, and campuses. A highly collaborative team, many initiatives crosscut internal units including the Student Success Team, the Educational Outreach Center, the Pre-Health Resource Center, and Academic Support Services for Student Athletes. As well, the team works closely with students, advisors, faculty, and administrators in all of the University's schools, colleges, and campuses; the Graduate Studies Team within the Office of the Provost; and other Pittsburgh Campus units including the Office of the University Registrar, the Office of Admissions and Financial Aid, Student Affairs, and the University Center for Teaching and Learning. The team prioritizes student-centric efforts to enhance the student experience and academic operations of the University in support of Pillar 1 of the Plan for Pitt: We will Cultivate Student Success.

Application must include a resume and cover letter

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Manages complex calendaring, scheduling, and meeting coordination for multiple senior leaders. Arranges meeting logistics, prepares agendas and materials, provides technical support, and coordinates special events. Serves as primary liaison between the Undergraduate Team and university constituencies, including faculty, staff, students, and external partners. Performs sophisticated administrative functions independently, including expense reconciliation, travel arrangements, and budget support. Prepares and edits technical documents, financial reports, presentation materials, and correspondence. Manages office operations, maintains department website content, and identifies process improvements to enhance efficiency and accuracy.

Physical Effort

Must be able to sit or stand for prolonged periods of time

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI280818124